The student registers in the Ph.D. program at Carleton University and approaches his/her thesis supervisor(s) for initial approval of establishing a cotutelle agreement. If approved, the student and supervisor(s) develop a draft of the cotutelle file as follows:

1. The Cotutelle Agreement Form (Appendix A)

2. A written summary of the student‟s research project which must be signed by thesis supervisors at both institutions

3. The anticipated academic path, including sequence of presences in participating institutions

4. A letter from supervisors from both institutions indicating their agreement to supervise the doctoral candidate under the cotutelle and the value added to the doctoral program

5. Details on how the student will fund his/her studies abroad

6. Approval from the department chair

7. Approval from the faculty Dean

The thesis supervisor(s) at Carleton University will forward the cotutelle file to the Dean, Faculty of Graduate and Postdoctoral Affairs where agreement in principle will be given. The student then submits an application through the normal admission process at the partner institution and receives an official offer of admission for the chosen Ph.D. program at the partner institution. Once admitted, the entire cotutelle file is considered finalized.

Official signing of the cotutelle agreement is then performed. The following signatures must be included: Dean, Faculty of Graduate and Postdoctoral Affairs; Appropriate counterpart at the participating institution; Chair/Director of both doctoral programs; Thesis supervisors from both institutions; Student; and Any additional signatures as required by the partner institution