The Poster Fair (FAQ)
Each and every group is required to prepare a poster and
demonstrate their project. A poster fair for all 4th year projects
in the Systems and Computer Engineering Department will be held in middle or
late March (See Deadlines). A poster fair
is like a science fair. You will set up a poster display as well as a
demonstration beforehand to exhibit the final product of your project. During
the fair, you will remain at your display and visitors will be invited to
wander about, asking you questions whenever interested. It's a chance for you
to talk about your work.
The poster fair will offer many opportunities. Your poster as well as the
demo will be graded by your supervisor and a second reader (not by students)
using this evaluation form. The expectation
will be that the work is complete, and the poster will describe, not the
progress, but the solution. Faculty will use the time to assess the project and
in particular to assess the individuals within a group project. The fair will
also enable the students to evaluate themselves against others, so that they
can later understand their final grade. Third year students will be encouraged
to attend as preparation for their turn in the next year.
- Each and every student must
participate in the poster fair. A place for each group will automatically
be assigned. Due to limited space, a group of n students will get at most
n poster boards. In accordance to the guidelines stated in Group Requirements, the individual
contributions of each team member must be cleared stated and visible in
the posters. Ask your supervisor how to prepare your posters.
- All posters must exhibit
the group number, as well as the student's name, supervisor and
2017/2018, all projects are required to demonstrate the project work.
The department requests that all students use the same
boards that are provided by the office. Poster boards and sticky tack
will be distributed at SCE Main Office ME 4456 the
working day before the poster fair from 9:00am to 4:00pm. If
you wish to have the poster board(s) earlier, you can send the Undergraduate
Assistant a request. You must be able to have a safe place to store
the board(s) and another one will not be provided if you forget it the day
of or lose it.
The poster boards must cleaned off and returned
immediately after the poster fair.
A sample poster board will be placed in the department
office as the poster fair approaches.
If boards are not returned or are damaged, students
will be required to pay a $20 replacement fee.
- After completion of the
Oral Presentations, each group must fill out an on-line Poster Demo Form (See Deadlines) in particular if special
resources for the demonstration are needed. Only one form
can be submitted per group.
- Requests will be
processed in a first-come, first-served basis. Any changes to the form
will move the request to the back of the queue.
- On the site of poster
fair, each group will be provided space for your poster, and tables,
power outlets and free WIFI for your demo. Ordinary equipment(
such as laptop computer, extension cords and power bars) are the
responsibility of the student. Consult your supervisor
for any special arrangements.
All posters must be prepared according to the following guidelines:
- Group poster: While
it is a group poster, the individual contributions of each team member
must be cleared stated and visible . Ask your
supervisor how to prepare your poster.
- Your poster presentation will be attached to a
background, provided by the Department. The background will be a stand-up
poster board of dimension 36″ high by 48″ long. The sheets
(typically 8 1/2″ x 11″ sheets) may be attached to the
background board using sticky tack provided to you. Two suggestions follow
at the end showing typical arrangments.
- A minimum font size of 20 shall be used, with font
sizes of 28 and above recommended. You are encouraged to test out the
readability of your poster, standing three to six feet away.
- Each group's posters must minimally must include:
- A title page,
identifying the project's title and group number, the supervisor
and the students.
- An introduction that
identifies the major goals of the project.
- A concise and specific
summary of the major contributions or achievements of the project.
- A description or list
that clearly identifies the contributions of each individual: which
student did which portion of the project.
- Page numbers on each
page, indicating the flow of the pages.
- Beyond the above specifications, you are free
to design your poster as you will. In doing so, you must bear in mind that the purpose of
the poster is to capture someone's interest as they wander by, and invite
them in to talk and learn more. It is not a report that must completely
document all your efforts. To this end, the following suggestions are
offered about the format and the content of your poster:
- A maximum of eight
sheets is recommended. You may use more but when doing so, you
must remember that the objective of the poster is not to document your
effort in full but rather to illustrate the technical merit of the
- Figures, diagrams and
graphs capture the interest and convey more information quicker than
text. Text should be in point form. Paragraphs of text are hard to digest
in a brief walk-by.
- Experiment with the use
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