The Poster Fair (FAQ)
A poster fair for all 4th year projects in the Systems
and Computer Engineering Department will be held in middle or late March (See Deadlines). A poster fair is like a
science fair. You will set up a poster display as well as a demonstration beforehand to exhibit
the final product of your project. During the fair, you will remain at
your display and visitors will be invited to wander about, asking you
questions whenever interested. It's a chance for you to talk
about your work.
The poster fair will offer many opportunities. Your poster as well as the
demo will be
graded by your supervisor and a second reader (not by students) using
this evaluation form. The
expectation will be that the work is complete, and the poster will
describe, not the progress, but the solution. Faculty will use the
time to assess the project and in particular to assess the individuals
within a group project. The fair will also enable the students to
evaluate themselves against others, so that they can later understand
their final grade. Third year students will be encouraged to attend as
preparation for their turn in the next year.
Preparations and Requirements:
- Each and every student must participate in
the poster fair. A place for each student will automatically be
assigned. A group of n students will get n poster boards
along with n locations for these n boards. In
accordance to the guidelines stated in Group Requirements you have a
choice in how you use your n poster boards, upon
approval by your supervisor: You may each
prepare n individual posters; or you may combine
your n poster boards into one overall presentation with
the rule that the individual contributions of each team member
must be cleared stated and visible. Ask your
- All posters must exhibit the group
number, as well as the student's name, supervisor and
- Since 2017/2018, all projects are
required to demonstrate the
The department requests that all students use the same boards that are
provided by the office. Poster boards and sticky tack will be distributed
at SCE Main Office ME 4456
day before the poster fair from 9:00am to 4:00pm. If you wish
to have the poster board(s) earlier, you can send the
Assistant a request. You must be able to have a safe place to store the
board(s) and another one will not be provided if you forget it the day of or
lose it. Replacement cost is $20.00 is the board is lost or damaged.
The poster boards must cleaned off
and returned immediately after the poster fair.
A sample poster board will be placed in the department office as the poster
If boards are not returned or are damaged, students will be required to
pay a $20 replacement fee.
- If extra
space is needed, you must make a request using the on-line Poster Demo
- After completion of the Oral Presentations, the group must
fill out an on-line Poster Demo
Form (See Deadlines) if special resources
for the demonstration are needed. Only one
form can be submitted per group.
- Requests will be processed in a first-come, first-served
basis. Any changes to the form will move the request to
the back of the queue.
- All equipment needed for a demo – including
laptop computer, extension cords and power bars – are the
responsibility of the student. Only a space is
guaranteed. Consult your supervisor for any special arrangements.
All posters must be prepared according to the following guidelines:
- Group posters: A group of
n students will get n poster boards. In accordance to the
guidelines stated in Group
Requirements you have a choice in how you use your n
poster boards, upon approval by your supervisor: You may each
prepare n individual posters; or you may combine your
n poster boards into one overall presentation with the rule
that the individual contributions of each team member must be
cleared stated and visible. Ask your supervisor.
- Your poster presentation will be attached to a background,
provided by the Department. The background will be a
stand-up poster board of dimension 36″ high by 48″ long. The
sheets (typically 8 1/2″ x 11″ sheets) may be attached to the
background board using sticky tack provided to you. Two
suggestions follow at the end showing typical arrangments.
- A minimum font size of 20 shall be used, with font sizes of 28
and above recommended. You are encouraged to test out the
readability of your poster, standing three to six feet away.
- Each team's posters must minimally must include:
- A title page, identifying the project's title and
group number, the supervisor and the students.
- An introduction that identifies the major goals of the project.
- A consise and specific summary of the major contributions or
achievements of the project.
- A description or list that clearly identifies the
contributions of each individual: which student did which
portion of the project.
- Page numbers on each page, indicating the flow of the pages.
the above specifications, you are free to design your poster as
you will. In doing so, you must bear in mind that the
purpose of the poster is to capture someone's interest as
they wander by, and invite them in to talk and learn more. It is
not a report that must completely document all your efforts. To
this end, the following suggestions are offered about the format and the content of your poster:
- A maximum of eight sheets is recommended. You may
use more but when doing so, you must remember that the
objective of the poster is not to document your effort in
full but rather to illustrate the technical merit of the
- Figures, diagrams and graphs capture the interest and
convey more information quicker than text. Text should be
in point form. Paragraphs of text are hard to digest in a brief walk-by.
- Experiment with the use of colour.
$Date: 2017-10-03 15:28:03 -0500 $